Article 4 Joint Use among Amazon Group Companies
1. Intent and Purposes of Joint Use, Scope of Joint Users
In order to achieve the purpose of use set forth under Article 3, the Company globally and jointly uses Personal Information etc. (other than specific personal information) of employees (including applicants for employment) among Amazon.com, Inc., and its subsidiaries and affiliated companies (collectively, the "Amazon Group Companies") held by such respective Amazon Group Companies.
2. Items of Personal Information to be Jointly Used
All items of personal information necessary for its global employment management, including the following, shall be jointly used, except for those prohibited by law from being jointly used:
(ii) Date of birth;
(iv) Address (home and workplace);
(v) Telephone number (home, workplace and mobile);
(vi) E-mail address (home and workplace);
(vii) Facial photographs;
(viii) Academic background (including certificates of graduation etc.), biography, honors and punishments (including criminal records);
(ix) Date of joining the Company;
(x) Job level;
(xi) Title, position title;
(xii) Salary, bonuses, stock-related compensation (including information concerning RSU);
(xiii) Employment insurance identification number, universal pension number;
(xiv) Bank account information (including information concerning payroll transfer accounts and accounts for settlement of expenses)
(xv) Information of residence (including type of residential status, the number on the certificate of status of residence, issue date, expiration date etc.)
(xvi) Disability passbook number, grade, type, qualification authorities;
(xvii) Information concerning dependents and information concerning year- end adjustment;
(xviii) Employee number;
(xix) Information concerning interviews etc. at the time of employment;
(xx) Results of personnel appraisal;
(xxi) Information concerning work hours, number of holidays;
(xxii) Investigation results regarding any incidents, accidents, or misconduct etc. at or involving the Amazon Group Companies;
(xxiii) Health reports (including health check results upon joining the Company and results of regular health exams);
(xxiv) Commuting information (including stations used, route and rate);
(xxv) Information concerning any automobiles (including motorcycles) owned or used; and
(xxvi) Any other items necessary for achieving the purpose of use.
3. Person in Charge Managing Personal Information
The Company shall be responsible, even after such joint use, for managing personal data, the content of which the Company is authorized to disclose, correct, add or delete, discontinue use, erase or discontinue provision to third parties.
4. Security Control Measures for Foreign Joint Users
5. If the Company directly obtains from an individual any personal information verbally, in writing or otherwise in a proper manner, by providing such information, said individual shall be deemed to have consented to the joint use of such information by the Amazon Group Companies (including those outside Japan) in accordance with the provisions of this Article.